Transportation Coordinator

Job description:

About MARC, Inc.

MARC, Inc. is a nonprofit organization dedicated to supporting adults with developmental disabilities through structured programs, vocational training, and community integration. Our transportation program is a critical part of ensuring safe, reliable access to services across the Florida Keys.

Position Overview

We are seeking a highly organized and detail-oriented Transportation Coordinator to oversee all aspects of our transportation operations. This role is responsible for ensuring safe, efficient, and fully compliant transportation services in accordance with FDOT standards.

This is a hands-on leadership role that requires strong organizational skills, accountability, and the ability to manage both people and systems.

Key Responsibilities

Transportation Operations

Manage daily transportation schedules and driver assignments
Oversee transportation services in Key West and Tavernier locations
Ensure consistent, safe, and reliable client transport
Compliance & Documentation

Maintain full compliance with FDOT regulations and agency policies
Oversee all transportation documentation, including pre/post-trip inspections and client logs
Submit transportation documentation for billing by the 3rd of each month
Upload required data into Trancip / Trancip 2.0 by the 10th of each month
Fleet & Safety Management

Ensure all vehicles are clean, safe, and fully operational
Maintain up-to-date documentation in all vehicles (insurance, registration, permits, etc.)
Track and complete preventative maintenance and required inspections
Coordinate annual inspections, including fire suppression systems and fleet compliance
Driver Supervision & Training

Schedule, supervise, and support transportation staff
Ensure all drivers maintain required licenses, certifications, and trainings
Provide coaching, accountability, and performance oversight
Incident Management

Respond to and document all transportation incidents and accidents
Complete required reports, including insurance and FDOT documentation
Coordinate with insurance providers and external agencies as needed
Grants & Administrative Support

Assist with annual transportation grant preparation and submission
Work with Finance to ensure accurate and timely documentation
What We’re Looking For

Strong organizational and time management skills
Ability to manage deadlines, compliance requirements, and detailed documentation
Leadership experience in scheduling and supervising staff
Experience in transportation, logistics, or operations management preferred
Familiarity with FDOT regulations or similar compliance environments is a plus
Valid driver’s license required
Why Join MARC, Inc.?

Meaningful work supporting individuals with developmental disabilities
Stable, mission-driven organization
Leadership role with real impact on daily operations
Opportunity to improve and streamline an essential program
Work Environment

This position requires both office-based administrative work and active involvement in transportation operations, including time in vehicles and at program sites.

Qualifications/Requirements

Experience in transportation management, logistics, or operations preferred
Strong knowledge of compliance, documentation, and regulatory standards (FDOT experience preferred)
Excellent organizational and administrative skills with high attention to detail
Leadership experience in staff supervision and scheduling
Valid Florida Driver’s License w/clean driving history
Pre-employment training
Successful criminal background screenings including but not limited to Monroe County Sheriff’s Office and Level II fingerprinting through the Agency for Health Care Administration (AHCA) Clearinghouse.
Three-year driving history background check
References
*All positions at MARC require a Level II fingerprinting background screening through the Agency for Health Care Administration (AHCA) Clearinghouse found at this website: https://info.flclearinghouse.com

Why Join MARC, Inc.?

Opportunity to lead and improve critical operations within a mission-driven organization
Direct impact on the quality of life for individuals with developmental disabilities
Leadership role with autonomy and responsibility
Stable organization with meaningful community presence